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Lesson 11
Sharing and exchanging data
You can share data over a network using FileMaker Pro, FileMaker Server, or via the internet using Instant
Web Publishing. You can also share data by importing it into FileMaker
Pro files from other applications or
exporting it from FileMaker
Pro files to other applications.
In this lesson you will learn:
1 how to enable network sharing of FileMaker Pro files
1 how to import data into a FileMaker Pro file
About sharing data
FileMaker Network Sharing You can share FileMaker Pro databases on your network, which allows up to
nine FileMaker
Pro users to access and use the same database file simultaneously. If you need to share files
with more than 9 concurrent users on a network, you can use FileMaker
Server to share files, which provides
greater networking performance and allows up to 250 users to access a file simultaneously.
Instant Web Publishing You can publish FileMaker Pro layouts as web pages, which allows anyone with
a web browser on your intranet (or the internet) to access your FileMaker Pro databases.
Importing and exporting data You can exchange information between FileMaker Pro and other
applications by importing and exporting data. For example, you can import data that is in another database
or spreadsheet program, or export address data in order to create personalized form letters with a word
processing program. When you import or export data, the data is copied to the destination file, not shared
between the applications.
Enable FileMaker network sharing
If your computer is connected to a network, you and other FileMaker Pro users can use the same database
file simultaneously.
Important Your FileMaker Pro licensing agreement requires that you purchase a license for each separate
computer on which the FileMaker
Pro application is installed. Each software license may not be shared or
used concurrently on different computers. The first person to open a shared file is the host. Any user who
opens a shared file after the host is a client.
- FileMaker 1
- Contents 3
- 4 FileMaker Pro Tutorial 4
- Contents 5 5
- 6 FileMaker Pro Tutorial 6
- Lesson 1 7
- FileMaker Pro basics 7
- Database concepts 8
- For more information 10
- Lesson 2 11
- Browsing information 11
- See a different layout 12
- Browsing information 13 13
- Table view 14
- 14 FileMaker Pro Tutorial 14
- Form view 14
- List view 14
- Customize the status toolbar 15
- Lesson 3 17
- Finding and sorting records 17
- Number of find requests 19
- Narrow your search 20
- Sort your found set 22
- Add a new record in List View 23
- 24 FileMaker Pro Tutorial 24
- Lesson 4 25
- Enter data into the database 26
- Create another record 27
- Copy data with drag and drop 27
- Modify data in a record 28
- Delete a record 28
- 30 FileMaker Pro Tutorial 30
- Lesson 5 31
- Customizing what you see 31
- Move a field 32
- Add a field 33
- 34 FileMaker Pro Tutorial 34
- Add a tab panel 35
- Display a number as currency 36
- Add color to a tab panel 36
- Change text size and color 37
- Add a graphic to the layout 37
- Lesson 6 39
- Create mailing labels 40
- Create a form letter 42
- Add the closing 44
- 46 FileMaker Pro Tutorial 46
- Lesson 7 47
- Simplifying data entry 47
- Create a calculation field 49
- Test your calculation 51
- Lesson 8 53
- About scripts 54
- Assign a script to a button 55
- Lesson 9 57
- Creating and running reports 57
- 58 FileMaker Pro Tutorial 58
- 60 FileMaker Pro Tutorial 60
- 62 FileMaker Pro Tutorial 62
- 64 FileMaker Pro Tutorial 64
- Subtotals 64
- Grand Total 64
- Select the record 65
- Lesson 10 67
- Making databases relational 67
- 68 FileMaker Pro Tutorial 68
- Select this 69
- Lesson 11 71
- Sharing and exchanging data 71
- Opening a remote file 73
- About exchanging data 74
- Lesson 12 77
- Create a privilege set 78
- Create a custom privilege set 79
- Lesson 13 81
- Keeping your data safe 81
- When to back up 82
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